The Clerks Department is responsible for providing administrative support services, as needed, to Council and to all Municipal Departments.  The Department carries out the statutory duties for the Clerk’s Office, which includes, among other things, preparation of agendas, recording minutes, preparing bylaws, maintaining records, licensing, elections, and maintaining vital statistics.

Commissioner For Taking Affidavits

The Commissioner For Taking Affidavits Act (provincial) designates selected municipal officials as commissioners for taking affidavits. Provision of this service is not always available and the municipal official’s designation as commissioner for taking affidavits may be limited to specific purposes. Those requiring the service of a commissioner are encouraged to call prior to attending the Town Hall to ensure that a municipal official is available.  The telephone number for the Town Hall is 613-472-2629.

The deponent(s) (person swearing the affidavit) must appear and sign the affidavit in front of the commissioner and will be required to produce two pieces of government identification, one with a photo and signature, such as a valid driver’s license.  The fee for this service varies depending on the document and the number of pages that require the commissioner’s signature.

An affidavit must be presented;  the commissioner will not create or edit the affidavit.  If you have questions or need assistance completing the affidavit document, you should contact the party/agency that asked you to complete the form.  The commissioner for taking affidavits cannot counsel or assist deponents with completing the affidavit document.

All information on the affidavit must be filled in before it is sworn and any enclosures mentioned must be attached.  The deponent(s) must have read and understood the contents of the affidavit and the deponent(s) will be asked to swear or declare that the information is correct before signing the document and must sign it in front of the commissioner.

The Municipality of Marmora and Lake cannot certify true copies for the public.  We can only certify our own documents as set out in the Municipal Act, Commissioner for Taking Affidavits Act, and the Ontario and Federal Evidence Act. We apologize for any inconvenience.