Voters’ List Information
MUNICIPALITY OF MARMORA AND LAKE
Notice Of the Voters’ List
NOTICE IS HEREBY GIVEN that, the list of all persons entitled to be electors for municipal elections in this municipality have been prepared by the Clerk’s office.
As of September 1, 2022, all electors should ensure that their names and relevant information are correct on the Voters’ List.
A person may make an application to the Clerk requesting that their name be added to or removed from the Voters’ List or that information on the Voters’ List relating to them be amended by completing and filing the prescribed form available at:
The Office of the Clerk
The Municipality of Marmora and Lake
12 Bursthall Street, P.O. Box 459
Marmora, Ontario K0K 2M0
during regular office hours between September 1 to October 21, 2022, and to the close of voting on October 24, 2022. The application shall be in writing and shall be filed in person, or by mail, email or fax by the applicant or his/her agent. Proof of identity and residence as prescribed in O. Reg. 304/13 will be required of the applicant. If the applicant does not appear in person, a certified copy showing proof of ID and proof of residence/occupancy is required.
QUALIFICATIONS OF ELECTORS
A person is entitled to vote in a municipal election if he or she on voting day,
resides in the local municipality, or is the owner or tenant of land in the municipality, or the spouse of such owner or tenant; and
is a Canadian Citizen, and
is at least 18 years old, and
is not prohibited
Policy For Use of The Voters’ List
The Voters’ List has been compiled for election purposes only. All electors should ensure that their names and relevant information are correct on the Voters’ List.
Eligible persons who request a copy of the Voters’ List must sign a declaration FORM EL 14 as per the attached form prior to receiving a copy of all or any part of the Voters’ List.
Where the Voters’ List can be provided electronically to an eligible person, who has signed a declaration FORM EL 14 provided by the Clerk stating the list shall be used for Election purposes only, the Clerk may choose to provide it in this format.
Eligible persons who obtain additional copies of the Voters’ List or any part thereof shall pay to the Clerk a fee prescribed by the Clerk for a data storage device or for photocopies which must be the lowest fee charged by the municipality for copies. [Section 88 (8)]
Copies for local boards – municipalities – Minister
On written request, the Clerk shall provide a copy of the Voters’ List to, [Section 23 (3)]
the secretary of a local board any of whose members are required to be elected at an election conducted by the Clerk, or that has submitted a question to the electors;
the Clerk of the local municipality responsible for conducting the elections in any combined area for school board purposes;
the Clerk of an upper-tier municipality any of whose members are required to be elected at an election conducted by the Clerk, or that has submitted a bylaw or question to the electors;
the Minister if he or she has submitted a question to the electors.
an individual, corporation or trade union that is registered under s.39.1.
Requests for Copies and Proper Use of the Voters’ List
Upon written request, the Clerk shall give every candidate the part of the Voters’ List that contains the names of the electors who are entitled to vote for that office. Each candidate will be required to sign the “Declaration of Proper Use of the Voters’ List FORM EL 14.
Copies – for MPs and MPPs
The Clerk is no longer permitted to provide him/her with a copy of the Voters’ List.
Voters’ List – Are You on the List?
Procedure
The list is NOT available for public viewing at any time.
Eligible electors can start asking if they are on the list as of September 1st (legislative)
An elector can only ask about themselves, they cannot enquire about anyone else on the list, not even their spouse, DO NOT ever provide it
Only the Clerk (Returning Officer), Deputy Clerk (Deputy Returning Officer), and designated Election Assistants have access to the Voters’ List via VoterView
When verifying information, always ask the potential eligible elector to give you their birth date, mailing address, etc., DO NOT ever provide it to them
In Person
If a potential eligible elector comes into the Municipal Office:
ask them for proof of identity and residence (see ID Requirements page)
hold on to that piece of identity as you look up the potential eligible elector
do not show them the screen at any time
if you cannot find them in the system by searching their name, next search their qualifying address
if they show up in the system, verify the following information in VoterView:
birth date
citizenship
mailing address
school support (only a permanent resident can vote)
refer them to the Returning Officer or Deputy Returning Officer:
if they do not show up in the system at all
if they show up in the system more than once
if they show up in the system and information is missing or incorrect (e.g. birth date, etc.)
Over the Phone
If a potential eligible elector calls in to the Municipal Office:
ask them who they are
look them up in the system
if you cannot find them in the system by searching their name, next search their qualifying address
ask them to provide their qualifying address, mailing address and birth date (if any of this information is missing or incorrect, ask them to come into the Municipal Office with ID)
if they have provided this information correctly, verify their citizenship and school support
ask them to come in to the Municipal Office with ID:
if they do not show up in the system at all
if they show up in the system more than once
if they show up in the system and information is missing or incorrect (e.g. birth date, etc.)
If they are not able to come into the Municipal Office, they may mail or email or fax a certified copy of their ID in order to put on the Voters’ List.
Key Information to Municipal Electors in The Municipality of Marmora and Lake Regarding The 2022 Municipal Elections
Who Can Vote?
A person is entitled to vote in a municipal election if he or she on voting day,
resides in the local municipality, or is the owner or tenant of land in the municipality, or the spouse of such owner or tenant; and
is a Canadian citizen, and
is at least 18 years old, and
is not prohibited from voting under the Municipal Elections Act, 1996 or otherwise prohibited by law
Who Cannot Vote?
The following cannot vote:
a person who is serving a sentence of imprisonment in penal or correctional institution;
a corporation;
a person acting as executor or trustee or in any other representative capacity, except as a voting proxy in a traditional election;
a person who was convicted of the corrupt practice described in subsection 90 (3), if voting in the current election is less than five years after voting day in the election in respect of which her or she was convicted.
Are You on the Voters’ List?
The List of eligible voters for the upcoming municipal election has been prepared by the Returning Officer/Clerk of your municipality.
As of September 1, 2022, all Voters should ensure that their names and relevant information are correct on the Voters’ List. To be added, deleted or to make any other corrections to your information, contact or visit the municipal office with proper identification and proof of residence in Marmora and Lake during normal office hours beginning September 1 up to and including the close of voting on October 24 at 8:00 P.M.
TELEPHONE/INTERNET VOTING
Electors in the Municipality of Marmora and Lake will be voting by telephone and/or internet in the 2022 municipal election. There will be no mail-in paper ballot.
A Voter Information Letter will be mailed to you directly, in the month of October, providing you with a Personal Identification Number (PIN) which will allow you to vote 24 hours a day for 14 days (Oct.11 - 24), from any touch-tone telephone or any device connected to the internet. If access to a telephone or internet connection is unavailable to you, a Voter Help Centre will be provided by your municipal office with internet access during the voting period.
VOTER HELP CENTRE HOURS:
Tuesday, October 11, 2022, 10:00 a.m. – 4:30 p.m.
Wednesday – Friday, October 12 – 14, 2022, 8:00 a.m. – 4:30 p.m.
Monday – Friday, October 17 – 21, 2022, 8:00 a.m. – 4:30 p.m.
Monday October 24, 2022, 8:00 a.m. – 8:00 p.m.
Proof of identity and residence is required in the following instances:
when adding or deleting your name from the Voters’ List
when correcting your information on the Voters’ List
when re-issuing, activating or deactivating a PIN
when swearing an oath